Implementation of ERMS in Archive Management: A Case Study of SIKS at Gadjah Mada University

Reza Nawafella Alya Parangu, Syifa Aulia Zahra, Septiya Aristina, Nabil Bintang Ananda

Abstract


Archive management is crucial because it allows institutions to evaluate performance and predict potential future scenarios for making necessary changes. In today's digital era, archives are not only in paper form but also in digital and electronic formats. Handling paper and electronic archives requires different approaches. UGM Archives has an ERMS (Electronic Records and Management System) called SIKS (Sistem Informasi Kearsipan Statis) to manage electronic archives. This paper aims to understand the implementation of SIKS as an ERMS and to outline the strengths and weaknesses of SIKS as an ERMS, with the hope that it can serve as an evaluation tool for improving archival services at UGM Archives. Based on the author's analysis, several areas for development in optimizing SIKS were identified. These include the need for advanced search models, such as searches using boolean operators. Additionally, data synchronization is necessary, especially after server migrations, and there is a need to increase human resources, particularly in the IT field.. Keywords: Electronic Record Management System, Archive, Electronic Archive, SIKS

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References


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DOI: http://dx.doi.org/10.24042/el-pustaka.v5i1.22432

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